Terms and Conditions

Last updated: 9 August 2026

These Terms and Conditions (“Terms”) govern the provision of web design and development services by Evan Ross, trading via evan.co.za (“I”, “me”, “my”), to any client engaging my services (“you”, “your”, “Client”). By engaging my services, requesting a quote, or making a payment, you agree to these Terms.

1. Services

I provide freelance web design and development services, which may include but are not limited to website design, front-end and back-end development, maintenance, and related consulting. The specific scope, deliverables, timeline, and cost for a project will be set out in a written quote, proposal, or agreement (“Project Agreement”) before work begins.

2. Quotes and Estimates

Quotes are valid for 30 days from the date issued unless stated otherwise. Quotes are based on the information provided by the Client at the time; significant changes to scope after acceptance may result in a revised quote.

3. Payment Terms

• A 50% deposit is required before work begins, unless otherwise agreed in writing. This deposit is non-refundable, as it secures time allocated to the project.
• The remaining 50% is due upon project completion, before final files, access credentials, or the live site are handed over.
• Invoices unpaid after the due date will accrue interest at 2% per month on the outstanding balance, and work may be paused until payment is received.
• All fees are quoted in South African Rand (ZAR) unless otherwise stated.

4. Revisions and Scope Changes

Each project includes up to 2 rounds of revisions. Additional revisions, or changes outside the agreed scope, will be quoted separately and may affect the project timeline.

5. Timelines

Estimated timelines are provided in good faith and depend on timely feedback, content, and approvals from the Client. Delays caused by the Client (e.g. late content delivery, delayed feedback) may extend the project timeline accordingly and are not my responsibility.

6. Client Responsibilities

You agree to provide accurate information, timely feedback, and any content (text, images, logos, credentials) required to complete the project. You confirm that you have the right to use any content you supply, and you agree to indemnify me against claims arising from content you provide.

7. Intellectual Property

• Upon full and final payment, ownership of the final deliverables (e.g. website design and code created specifically for the project) transfers to the Client, unless otherwise agreed.
• I retain the right to use completed work in my portfolio, case studies, and marketing materials, unless the Client requests otherwise in writing.
• Third-party assets (e.g. stock photos, fonts, plugins, themes) remain subject to their own licences, and it is the Client’s responsibility to maintain any ongoing licences after handover.
• Until full payment is received, all work remains my property and may not be used, published, or distributed by the Client.

8. Third-Party Services and Hosting

Where a project relies on third-party platforms, plugins, hosting providers, or services (e.g. domain registrars, hosting, CMS platforms), I am not responsible for outages, price changes, or policy changes made by those third parties.

9. Warranties and Limitation of Liability

I will perform services with reasonable skill and care. However, to the extent permitted by law:

• I do not guarantee that any website will be uninterrupted, error-free, or fully secure against all threats.
• I am not liable for indirect, incidental, or consequential losses (e.g. loss of profits, data, or business opportunities) arising from the use of delivered work.
• My total liability for any claim arising from a project is limited to the total fees paid by the Client for that project.

10. Cancellation and Refunds

Either party may cancel a project in writing. If cancelled after work has begun, the Client is liable for payment for work completed up to the cancellation date. The deposit is non-refundable, as it secures time allocated to the project.

11. Maintenance and Support

Unless a separate maintenance agreement is in place, support after project completion (e.g. bug fixes, updates, changes) is billed separately at my standard rate.

12. Confidentiality

Both parties agree to keep confidential any non-public business information shared during the course of the project, except where disclosure is required by law.

13. Governing Law

These Terms are governed by the laws of the Republic of South Africa. Any disputes arising from these Terms will first be attempted to be resolved amicably, failing which they will be subject to the jurisdiction of the South African courts.

14. Changes to These Terms

These Terms may be updated from time to time. The current version will always be available at this page, with an updated “Last updated” date. Terms applicable to a specific project are those in effect when the Project Agreement was accepted.

15. Contact

Questions about these Terms can be sent to:
Email: hi@evan.co.za
Phone: +27 68 902 9963
Website: evan.co.za